Privacy Notices



As a member of Headway Shropshire, we take your privacy rights seriously. This document explains how we obtain, process, store and share your personal information, in accordance with the General Data Protection Regulation (GDPR) 2018.

Please click the headings for more information on each topic:

 

We keep records about your membership. This may include:

We hold some of your records on paper and some electronically on a secure computer system.

Your information is used solely to enable us to administer your membership.

We do not share your membership information with third parties except external storage providers where any information is kept secure and confidential.

You always have the right to refuse or withdraw your consent to information being shared in this way, but this could affect your ongoing membership.

Your membership information will never be shared for marketing purposes.

Further information:

If you need more information on what personal information we share, you can contact us – contact details at the end of this document.

Your membership information will be kept for seven years after your membership ends. When the time comes, we will always dispose of your information securely.

You have the right to see any of your information that we have on file, whether electronically or on paper, except for certain information, for example:

You have a right to see the information we hold about you, both on paper or electronic, except for information that:

You may request to see your information at any time. Your request has to be made in writing. We will need to see proof of identity before releasing your personal information.

Your request should be sent to the Data Controller – address at the end of this document.

To stop us holding information about you, you can withdraw your consent to this by contacting us - contact details at the end of this document. Please note that if you choose to withdraw your consent in this way, we may no longer be able to offer membership to you.

As an employee or volunteer of Headway Shropshire, we take your privacy rights seriously. This document explains how we obtain, process, store and share your personal information, in accordance with the General Data Protection Regulation (GDPR) 2018.


Please click the headings for more information on each topic:


We keep records that may include:

We hold some of your records on paper and some electronically on a secure computer system.

Your information is used to enable us to employ you and to administer your employment in line with legislation, your employment contract, your needs and your preferences.

We may share appropriate parts of your personal information, and only when necessary, with the following:

You always have the right to refuse or withdraw your consent to information being shared in this way, but this could affect your employment and we are required by law to share some information in order to carry out our Statutory duties.

Please also note that your right to confidentiality may be overridden in certain circumstances when we have to share information about you with others. This is unusual, but in these circumstances we do not need your consent to share necessary information. Here are some examples:

Your personal information will never be shared for insurance or other marketing purposes.

Further information:

If you need more information on what personal information we share, you can contact us – contact details at the end of this document.

Your personal information will be kept for seven years after you leave our employment. When the time comes, we will always dispose of your information securely.

You have the right to see any of your information that we have on file, whether electronically or on paper, except for certain information, for example:

You have a right to see the information we hold about you, both on paper or electronic, except for information that:

You may request to see your information at any time. Your request has to be made in writing. We will need to see proof of identity before releasing your personal information.

Your request should be sent to the Data Controller – address at the end of this document.

To stop us holding information about you, you can withdraw your consent to this by contacting us - contact details at the end of this document. Please note that if you choose to withdraw your consent in this way, we may no longer be able to provide employment to you.

We are legally bound to retain your personal information for seven years after you leave our employment even if you request that it should be deleted. This is because the social care legislation overrides the General Data Protection Regulations on this point.

As a volunteer or Trustee of Headway Shropshire, we take your privacy rights seriously. This document explains how we obtain, process, store and share your personal information, in accordance with the General Data Protection Regulation (GDPR) 2018.


Please click the headings for more information on each topic:


We keep records that may include:

We hold some of your records on paper and some electronically on a secure computer system.

Your information is used to enable us to administer your trusteeship or placement as a volunteer, in line with legislation, your needs and your preferences.

We may share appropriate parts of your personal information, and only when necessary, with the following:

You always have the right to refuse or withdraw your consent to information being shared in this way, but this could affect your trusteeship/placement and we are required by law to share some information in order to carry out our Statutory duties.

Please also note that your right to confidentiality may be overridden in certain circumstances when we have to share information about you with others. This is unusual, but in these circumstances we do not need your consent to share necessary information. Here are some examples:

Your personal information will never be shared for insurance or other marketing purposes.

Further information:

If you need more information on what personal information we share, you can contact us – contact details at the end of this document.

Your personal information will be kept for seven years after you leave your post as trustee or leave a volunteering post. When the time comes, we will always dispose of your information securely.

You have the right to see any of your information that we have on file, whether electronically or on paper, except for certain information, for example:

You have a right to see the information we hold about you, both on paper or electronic, except for information that:

You may request to see your information at any time. Your request has to be made in writing. We will need to see proof of identity before releasing your personal information.

Your request should be sent to the Data Controller – address at the end of this document.

To stop us holding information about you, you can withdraw your consent to this by contacting us - contact details at the end of this document. Please note that if you choose to withdraw your consent in this way, you may be prevented from holding a trusteeship or volunteering placement.

As a client of Headway Shropshire, we take your privacy rights seriously. This document explains how we obtain, process, store and share your personal information, in accordance with the General Data Protection Regulation (GDPR) 2018.


Please click the headings for more information on each topic:


We keep records about your health and care needs. This may include:

We hold some of your records on paper and some electronically on a secure computer system.

Your information is used to enable us to provide the best possible care to you. It is important that we have this information, because it helps us to:

If we have the appropriate consent, we may share appropriate parts of your personal information, and only when necessary, with the following:

However, the NHS and other agencies, including social services and private healthcare organisations work together so we may need to share information about you, with other professionals and services involved in your care.

We share this information so that you will receive appropriate care and support for you, or when this information is needed in order to safeguard the welfare of other people.

You always have the right to refuse or withdraw your consent to information being shared in this way, but this could affect the care we provide you with.

Please also note that your right to confidentiality may be overridden in certain circumstances when we have to share information about you with others. This is unusual, but in these circumstances we do not need your consent to share necessary information. Here are some examples:

Your personal health information will never be shared for insurance or other marketing purposes.

Further information:

If you need more information on what personal information we share, you can contact us – contact details at the end of this document.

Your personal information will be kept for seven years after you leave our care, unless it is subject to the Records Management Code of Practice for Health and Social Care Act 2016. This Code may recommend that we keep some of your information for longer periods. When the time comes, we will always dispose of your information securely.

You have the right to see any of your information that we have on file, whether electronically or on paper, except for certain information, for example:

You have a right to see the information we hold about you, both on paper or electronic, except for information that:

You may request to see your information at any time. Your request has to be made in writing. We will need to see proof of identity before releasing your personal information.

Your request should be sent to the Data Controller – address at the end of this document.

To stop us holding information about you, you can withdraw your consent to this by contacting us - contact details at the end of this document. Please note that if you choose to withdraw your consent in this way, we may no longer be able to provide services to you.

We are legally bound to retain your personal information for seven years after you leave our care even if you request that it should be deleted. This is because the social care legislation overrides the General Data Protection Regulations on this point.


Contact Details:


The Data Controller 
Headway Shropshire Limited
Holsworth Park
Oxon Business Park
Shrewsbury
SY3 5HJ


Email: payrollofficer@headwayshropshire.org.uk Telephone: 01743 365271